Name: CLM Platform Tour - Better Contracts Faster with AI
Uploaded: 2026-01-15T15:16:13.122Z
Duration: 30 min 48 s
Description: CLM Platform Tour - Better Contracts Faster with AI

Transcript for "CLM Platform Tour - Better Contracts Faster with AI": Okay. Perfect. Hello, everyone, and welcome to today's CLM platform tour, Better Contracts Faster. Before I'm handing it over to Isabella, just a little bit of housekeeping. So for the best viewing experience, we do recommend you close any other applications that you might have running in the background. We do recommend Chrome as a browser. For the best quality sound quality, we do recommend using headphones. If you have any questions at all, please feel free to type them in the q and a, and Izzy will be answering your questions at the end of the session. If you're facing any technical issues, feel free to reach out to me in the chat. And last but not least, you will receive a recording of the webinar twenty four hours after we finish. And now over to you, Izzy. Alright. Great. Thank you, Andrea. So hello, everyone, and welcome to today's Agiloft CLM platform tour. Thank you for joining us. My name is Isabella Lowe. I am a solutions consultant here at Agiloft. I've been working here at Agiloft for a year, but been in the CLM industry for over ten years now. So I am excited to show you the Agiloft platform today and what it can do for your organization. The Agileoft platform was is designed to be a contract platform that centers around data. So first, how to capture that data, what can we do with that data that's being captured, and how we can manage it to bring it into actionable insights as well. We put a strong emphasis on turning words and sentences in a document and a contract into structured, actionable data that is stored in the AgileOff platform. What we often see today when working with different organizations is this on the left hand side. Different departments such as HR, IT, legal, all working in different tools, having workflows, capturing data in all of these different tools. So that leads to a very disjointed process. Data may not be reconciled between the different tools, and this leads to a lack of insights and analytics and contract silos across the organization. And what we strive to do with the AgileOp platform is bring organizations into the section that you see right here on the right hand side, bringing all of your departments, anyone that touches anything related to that contract life cycle. So HR, IT, procurement, finance, having them all in the same platform, accessing the same data, and executing workflows in the same place will lead to a more unified contract repository and helping your organization scale as well. AgileOft is designed to provide a foundational layer for your entire contract life cycle. So starting upstream, from the very beginning, when we start with the contract request, this is where we start to gather the initial data that is needed to be captured on a contract, such as our counterparties, the different terms, the payment terms, and things like that. These contract requests can be initiated directly in Agiloft, and we can also provide integrations to third party tools to capture any information or requests that are coming in through a different system as well. From there, once the data is brought in, we also help with the reviewing and authoring and the negotiation and markup. So this is where a lot of our demonstration or the platform tour will center around today. Agileoft does provide AI tools to help your legal team with more efficient reviews of your contracts and also helping them with the negotiation with redrafting language and finding clauses that are relevant to the red lines that are being requested by the counterparty. Now, once the contract is completed, we also or the red lines, we also support approvals. So any type of approvals needed in terms of parallel sequential approvals, nonstandard versus conditional. We also provide out of the box integrations with both Adobe Sign and DocuSign. And any other esignature tool, we can integrate with that you utilizing connectors. And then finally, at the very end, after a contract's been executed, we're not just going to keep track of your contract life cycle until it's been executed. Post execution, there are still things that we need to keep track of such as renewal reminders, obligations, and also utilizing that data for reporting purposes, having a robust search capability within the repository as well. So all in all, Agiloft covers this entire contract life cycle journey from the very beginning all the way down to post execution. And every step of that way, we are capturing data that is important and utilizing that data for the next step as well. All right. So for today's platform tour, once again, we're really going to focus on these two steps right here, which is the review and authoring and the negotiation of contracts utilizing our AI tool. So let's get started and jump into the platform tour now. If you have any questions as I'm going through the demonstration, please feel free to put it into the q and a section, and I will get to those at the end of the demonstration. Alright. So right now I've logged into the Agiloft platform. Every user that logs in, they will be assigned a different role and to a different team. We understand that if Agiloft becomes their global repository, there will be different teams and different users who are logging in, and that means that they are different departments, different roles, and they will need access to different information, and they will need to execute different actions within the system. So even if everything is in one repository, we still provide a full framework on segregating different data. And as granular as down to the metadata level, You can make certain contracts confidential to certain users. And also the user, when they're logging in, the look and feel of the system will also be tailored to their role and their team. So when I'm logging in right now, I see my home screen. This is all the details that I need that are relevant to me and are going to help me do my day to day activities. So the first thing I can see here is a list of my contract requests. Anything that has been assigned to me that needs my attention, I get full visibility of that right when I log in. So that is top of mind, front and center in my landing page right when I log in to the system. We can also default different reports such as contracts that I'm currently working on broken down by the status of each of those contracts as well. Now this is in the point of view of a contract manager. But let's say I am a contract requester or a business user that may not need access to all of this information, I can have access instead to my requester dashboard. And this is a lot more of a pared down page where you see only information that is relevant to the requester, and then they also have access to request a new contract from here. Now these are different dashboards that do come out of the box with AgileOp. You can kind of use it as a foundation or a starting point for how you want to create these different dashboards, configure them, and tailor that to each of the teams or the different roles that are logging into Azure Loft. Now I'll go ahead and show one more here, which is our approval and task dashboard. So this is just showing you different examples of dashboards that can be created and accessible to the different users that are logging in. This one in particular is going to show me any approvals that are needed that have been assigned to me so I get a quick to do list or a view of any contracts that I need to review and work on. And I can also take a look at any tasks that are past due or anything that's due within the next five days or any other filter that you want to apply to your data here. Now along dashboard, each user also has their own notification center. So if I want to take a look at any notifications that have been sent to me in regards to, let's say, obligations that are due, approvals, any contract reviews that have been assigned to me, anything like that will be sent to me as a notification in platform. So I always can stay on top of my to do list, and I can also get a notification via email as well. Alright. So that's a little bit about the user experience of Agiloft. The core the main point showing these different dashboards that we have is just to show you that your admins can really tailor the user experience depending on who's logging in, and this will really help with user adoption and assuring that when a user is logging in, they have a fully configured user experience that is important to them. Now because this is our global repository, one of the other things that we can have within the system is a global search bar here. So this global search bar allows me to search for any word or phrase that I am looking for, and it's going to search throughout my entire repository, not just on my contract documents, but it's going to search from any table that may contain this word or phrase that I'm looking for. Now if I drill down into specifically the contracts that contain this word or phrase, it's going to give me a list so I can see that 26 records were found that contain the phrase force majeure. I can see exactly where in the document it found that information for me. And as an end user, I also have the ability to further filter out this list of contracts that I found. So let's say I only want to see contracts that are currently active, so I can apply that filter directly here. So it went from 26 records to now nine different records within the system. I can also filter by date. So if I want to do a certain contract end date, I can do that here. But here is my list of contracts that are relevant to me. I can go ahead and preview a contract document directly from here. So if I'm interested in this contract record, I can drill down into the actual contract document that it is finding for me. And I can review the contract document directly online within our platform in our doc viewer. This is where you can also access our search bar where you can search for any word or phrase specifically in this document. And you can also utilize what we call Ask AI. So Ask AI is a tool that you can use that essentially enables natural language Q and A on a document. If So there's something that you're looking for, you ad hoc, you wanna find information in real time about this document, you can go ahead and ask the a question, and the system is going to find that answer for you within the document, summarize an answer for you, and also provide you with references as to where in the document it found that information for you. Ask AI also supports other languages as well, so it doesn't just have to be communicating with it in English or on English language documents. If you have, let's say, a French contract over here and then you decide to ask a question in English, it is still going to be able to read the contract for you in French, but answer your question in the language that you asked it. And the last thing here is, as we always mention, data first platform. So it we're going to need we want to make it easy for you to find data that you're looking for. So searching in the search bar with a word or phrase, further filtering out with different metadata fields. And then the last thing is once you've found the information that you're looking for, you also have the ability to export this out of the system either in Excel or JSON file, and you can decide what data points you want to export, and then you can also export any corresponding attachments that are related to each of these contract records as well. Alright. So as a user logging in, I can easily see a tailored experience for myself, and I can also easily search for any subset of contracts that I'm looking for simply through the global search bar that we have up here. Now let's get into the the initiation of a contract review now. So from here on the contracts table or the contracts tab right here, I'm gonna drill down into that and click new contract. This is going to allow me now to create a new contract record directly in the system. It's now going to allow me to in or input any data points that I need. So first thing here, I'm gonna do a contract title. This is an MSA that I'm initiating within the system. Every single contract record that is created in the system has their own unique identifier. So this is purely for the system to recognize the unique contract ID that is being generated here. We can also assign this contract to a team or to a specific contract manager. You can, of course, default this assignment based on different conditions, like the contract type, the region, the dollar value, etcetera. You can also manually assign, if needed, by the contract manager as well. Now as I'm going through inputting data into this page right here, certain fields are going to be mandatory. So anything with a red asterisk or a red star on the right hand side indicates to me that it is a mandatory field. I have to input data there in order to move on to the next part of the workflow. So in this case, our contract type is a mandatory field. That is because we need to know what type of contract we want to initiate or request today, and this will in turn drive the downstream workflows and also the other inputs that will be needed from us. So in this case, I'm going to be generating an MSA today. So I'm going to go ahead and choose that. Some fields now are dynamically enabled and dynamically disabled due to the fact that I selected an MSA. If I were to select an NDA, for example, it will automatically give me another set of fields to fill in. So that's one example of how we can dynamically modify the page layout or the workflow based on previous inputs from the user. So if I scroll down a little bit more, we just have some additional information. Like, I can input a start date if I want to. I can input the legal entity and also the external counterparty that we are working with as well. Now right now, I can search for a list of I can search through a list of preapproved counterparties that we have in the system. But, of course, there are some customers that would need integrations to a third party system. Let's say you're already maintaining your vendors, your suppliers, or your customers in another system. We can, of course, create an integration between our system and your external system. We can have a bidirectional sync, or we can simply look up to that external system to find that supplier or customer data and bring it into the Agiloft platform. So right now, I'm going to just go ahead and choose the main contact here. And then finally, under contract documents, this is where we can now decide, do we want to generate the document from a template? If so, this is where we'll do that in this first section right here. You select the template you want to use. So Agiloft does support storing standard templates for you to use for the generation of contracts. Another option is you can just go ahead and upload a third party contract directly here through a drag and drop type interface. So this is for the use case where your counterparty has sent over their document, and you can just go ahead and drag and drop that into this page right here. Add the file, and it's going to be brought into your contract record automatically. So now if we scroll down here, we have this file attached directly to the contract document for us. Okay? And just a little bit more about this the different tabs you see across the top. These are just different ways that we're organizing the data points of the contract record. So first, you have the details that you're going to fill in when you first have when you first initiate the contract. Contract documents is where we decide the templates versus adding a contract document. This is also where we will keep track of all the different versions of the contract that you'll be working on throughout the redlining process. So let's go ahead now and work take a look at this contract and review it. So I have two options. I can either view the file directly in the system in our online doc viewer, which I showed a bit earlier when we're showing the search capabilities. And then the other way that we can review the document is through this checkout to edit, which will allow us to now open up the Word document directly in Word. And you can go ahead and so what I'm doing now is I'm just logging into our screens plug in here. And our screens plug in is meant to help your legal team with the review process. So by doing all of the editing in Word, we're still allowing your legal team to work in a UI that they're familiar with and still have access to all the standard Word capabilities. However, the screens plug in really is just an additional layer of functionality. It is our AI assisted review tool. So what I'm gonna do now is I'm going to select a playbook or a screen that I want to run against this contract. It's basically a set of standards that you want to analyze against this contract. Since we're doing an MSA today, I'm selecting my MSA playbook, and I'll go ahead and run the screen. And while that screen is running, I'll talk to you a little bit more about what a screen actually is. So just to reiterate, screens is our AI contract analysis tool, helping your legal team more efficiently screen their contracts to ensure that it meets all of your organization's requirements. When you're creating a screen, the main thing that you have to do is input a set of standards that you want to analyze against. And when we talk about standards, it can be something as simple as payment terms must be more than forty five days. It can be something even more complex, such as every supplier MSA must always contain an exclusivity clause with these three details in it. So when you're creating these standards, it's completely natural language AI prompts. So as detailed as you need it to be, that is going to help the screens tool give you the most accurate results when it's analyzing each of these standards against the language in your contract. Alright. So let's take a look at the results that were brought in from the screens tool. So when I ran that screen, it basically analyzed this document I have opened against the standards I have as part of the MSA playbook. It's going to show me a list of all the failed standards and a list of all the past standards as well. So if I see a failed standard, I wanna take a look into more details as to why it is a fail. I can go ahead and drill down into those details. I can see that at the very top, this is my standard that we inputted. So we're saying that the contract must include explicit warranties from the service provider. And then this is the result. It is a fail. And here's the AI reasoning as to why it determined that it was a fail. It's basically saying that it does not specify the explicit warranties and the ones that and nor does it address those mandated by law. So it's basically saying, yes, we did find a warranties clause, but it does not state exactly what you need it to state. So we're going to flag that as risky language or language that you may need to take a look at. Once it's flagged that in that clause for you, you have a couple of options. You can come down here and take a look at what your preferred language is. So think of this as, like, your fallback language coming from your clause library. You can go ahead and directly copy that language and bring it into your document, or you can actually use the AI suggested red lines here. And you can apply those red lines directly into your document as well as the corresponding or the relevant comment and have that collaboration in that thread as well. So once again, all of the standard word functionality works here. The screen functionality is basically utilizing AI to help you review the contract more efficiently and also pull bring to surface the contract clauses or the language that you may want to prioritize looking at, as those are the ones that they found to be nonstandard or not compliant with what your requirements are. The standard score is generated based on how many standards were passed versus failed, and it's also weighted on the risk level of each of those standards. So when you're creating a standard, you can decide whether each of those are a high, medium, or low risk. And we also have a list of different boost functionalities that are can be made available to your legal team. And it's simply used to help your legal team redraft or rework language in the document during the negotiation and redlining process. And once again, it's AI assisted so they can input natural language prompts, and then the system will suggest different wording or different clauses that they can add to the contract. Now once the screen's information has all been brought through in the plug in, this information doesn't just live in the plug in or in Word or in the document. As we always say, Agiloft is a data first platform, and what that means is we always want to bring all of the data back into the system so that we can use it for reporting and for approvals for workflows and things like that. So under the screens tab, this is where we keep track of all the screens data. So it keeps track of every screen that you've run against this contract. So in this case, we have the MSA playbook. It also tells us how many standards were passed and failed and what the overall score was. And it also keeps track of all the standards that were run and analyzed against this contract, which ones failed versus which ones passed, and also the risk level of each of those as well. So because we brought this in, all the screens data in as structured data now, we can now run reports on it, we can run approvals on it, And it's just giving you an executive summary or basically being able to see what language is nonstandard without having to go into the document and review it, you know, section by section. Now I'll show you an example of that the contract risk and the standards. Because we're keeping track of all of that, we're able to now create reports that look like this. So I can see the pass rate of each of the different screens I run against the different contract types that I have. So which contract or which screens are more often passed and which ones often have failed standards. And then I can also track which of my contracts or which of my vendors I have contracts with that have high risk standards that are currently failed and not resolved so that I can keep track of those contracts that are high risk and also any other standards that may not be compliant with the language or with the requirements of our organization. Okay? So that is an overview of some of the main functionality that you'll see in the AgileOff contract management platform. What I showed was a brief overview of the user interface. So you saw tailoring the user experience, making sure that user adoption is a lot easier by managing their their look and feel, what they see when they first log in. And then we talked about the different ways to search in the system, how we're gathering that data for reporting purposes. And then I also showed one of the ways that we're now utilizing AI to help with the review process, helping your legal team more efficiently look at these redlined contracts or looking at these vendor supplied contracts, and how we can also see the AI suggested redlines as well. All right. So looking at the Q and A section, it doesn't look like there's any questions for now, but thank you, everyone, for your time and attention today. I hope that this platform tour was helpful for you. And I'll go ahead and just pass it back to Andrea now. Thank you so much, Izzy, for the platform tour today, and thank you everyone for joining. As I mentioned earlier, we will be sending out the recording in twenty four hours, so feel free to share the recording with your colleagues as well. And, yeah, have a good rest of your day, everyone. Thank you. Thank you.